Spring Fair News – 29 October

“These are the most beautifully mannered and respectful children we’ve ever worked with…” Ken, Crazy Clown Bikes

 

“I’ve never been anywhere where the people are SO nice!” Dave, stallholder

Apart from the extraordinary praise of our students, my favourite feedback so far has been “the most wonderfully diverse event I’ve ever been to.” There was also “what a wonderful community spirit this school has” and “I’ve loved working with the other classes and getting to know the parents”On the other side I’ve heard that the queues were long and the people in them needed a delivery of drinks, there may not have been enough rides for the wristbands and not everybody who put their names on rosters turned up for their shift leaving other parents stranded… As disappointing as those things were, overall it was a great day! The sun came out and people were smiling. So thank you very, very much!

 

THANK YOU!

 

Thank You Evening – Friday 22nd November 2013

Dale would like to invite all parents, students and staff who volunteered their time and skills to the school throughout the year to dinner to say thank you.

So if you took on the job of class carer or helped on an excursion or with reading, gave a talk, baked cakes, filled macaroons, cooked sausages, built a playground, did some gardening, felled trees, helped with Spring Fair, or volunteered in some other way during the year, this dinner is for you!

Food and drinks will be provided but if you play an instrument and enjoy playing to a crowd, please consider coming along and joining in to provide some musical entertainment.

When: From 4:30pm, Friday 22 November 2013

Where: Outside the canteen (near the pizza oven)

 

Please RSVP: to collingwoodcollegespringfair@gmail.com.au by Tuesday 19 November 2013

 

When you RSVP please also let us know if you have any particular dietary needs!

 

Spring Fair Report

 

1. Working Bee

More than 70 people turned up for the working bee on the Saturday before the Fair – which was unprecedented! We even had parents, including some of those going to the Solar Boat Challenge on Saturday, turn up on Friday instead! Thank you!

Just in case you haven’t heard…. our Reggio 3-4 class won the Best Use Of Materials Award at the Model Solar Vehicle Challenge at Scienceworks on Saturday!  And some of our students made their way through to the third round of the elimination heats.

Shellac, paper, coffee cups, broken polystyrene boxes & milk bottles with some last minute adjustments to the ballast with bananas & gravel. It was a truly inspired effort. Well done!

 

2. Community

I’m overwhelmed by the support we’ve received from our community. The support I’ve received from parents and staff was such that I felt really comfortable taking a day out of Fair preparation to watch my children race their boats on Saturday. That’s how it should be for everyone and I hope you all got to see your children’s performances.

The feedback that I’ve had so far is that lots of people have enjoyed getting to know parents from other classes. Some classes are harder to contact than others, which make it hard for the people who volunteer to coordinate stalls, but on the whole it seems like the most natural approach to organising our Fair.

Many people have remarked on the wonderful community spirit in our school and it was certainly on display over the last few weeks. The way that the staff, parents and students came together was amazing.

 

3. Student Volunteers

The year 10 students who were doing some of their community service at the Fair were a stand out! As were a number of years 7s and the year 8s who spent the day making garlands. There was also one very special grade 4 student who helped serve curries! It was a great effort.

It was wonderful to see so many students volunteering some time out of their day. It did mean that the crowd at the Battle of the Bands was low so we also need to encourage our students to manage their time so they can also see the things they’d like to see!

 

4. Big Marquee

Unfortunately, When We Were Small didn’t play in the marquee as promised and other bands were substituted without consultation. It was a bit heavy and loud and I apologise… On the other hand, the student performances and music between 1pm and 3pm were fabulous and next year we’ll be doing more of that!

5. Fundraising

The numbers aren’t in yet but it looks like we’re on track and we might have raised a little bit more than last year. We’re waiting for people to collect and pay for their auction items. Stand by for news!

Please collect your auction items from the office as soon as possible!

 

6. Kitchen Garden Chutneys SOLD OUT before the Fair!

So many people were worried that they’d miss out on the famous date chutney and lemon curd that they sold out before Fair day! Desley quickly whipped up some new batches in the last week. Thanks Desley!

There are some jars still waiting to be collected so please pay for them at the office this week!

 

7. Winners of the Raffle Ticket Competition

Sorry about the late mail on this one. The prizes were hand delivered to the winners on Friday.

 

1.     Anja Morrison – 80 tickets

2.     Ketria Wood – 60 tickets

3.     Aishlyn Trusler – 50 tickets

 

Special thank you to the Reggio Prep class who collectively sold the most tickets!

 

REMINDER: To meet the regulatory requirements all unsold raffle books and outstanding ticket stubs (and any outstanding money) must be returned to the office by Friday this week!

 

 

8. Congratulations to our Raffle Winners!

1.     Tamzin Rolanson won the Avanti Bike worth $600 from Avanti, Smith St Collingwood

2.     Reza Tjoeka won the Acer Tablet valued at $475 from Learning with Technologies

3.     Elliott Harlen won the dinner for 4 people at Two by Two in High St Northcote

 

9. Lost

1.     Mallet for the Jaffer Smasher (from the Reggio prep room)

2.     One brand new Ozetrail marquee (from the basketball court during pack up) Did someone put it somewhere other than on the truck delivering equipment to the container?

 

10. Found

1.     Old photographs found in the bottom of a box of donated books (please collect from the office)

 

11. Debrief – Friday 1st November, 9am Canteen

Please come along this Friday for a cup of tea and a bit of a debrief on the Fair.

 

If you can spare some time afterwards, we’re going to do a stock take on the stall equipment boxes – and make sure there’s no food in there before we lock them away for next year!

If you can’t make it, please email your feedback to collingwoodcollegespringfair@gmail.com byThursday 7th November 2013.

After the feedback is in, the Fair organisers are meeting with members of Leadership, School Council and the (acting) Parents Association to start planning for next year.

 

The Fair has grown. It’s a wonderful day but it’s also lots and lots of work! If you have any ideas onhow we can make it easier or do things differently or better, we’d love to hear from you!

We’re also interested to hear from those people who put their names on rosters and then didn’t make it to their shift. In a couple of cases entire shifts didn’t turn up. We’re interested to understand why this happens, so please tell us!

 

General Feedback:

·      Did you come along to the Fair? What did you think?

·      Did you sell your raffle book? No? Please tell us why!

·      Do you know someone who benefited from the translations? Can you please help them give their feedback on the Fair?

 

 

Feedback from your stall:

·      Did your equipment box have everything you needed?

·      Did you pick up your stall information folder?

·      Do you have new recipes, quantities or strategies for running your stall?

·      Can you update your stall information folder to make hand-over next year easier?

·      Did your stall have long queues? Do you have any suggestions on how to manage that better?

 

12. Please support the other schools in the Fete Collective

 

Many of you will be aware that we belong to something called the Fete Collective – a group for inner city schools who share equipment for our Fetes and Fairs.

The Collective saves us between $6,000 and $10,000 per year in hire fees so we’re very lucky to be a part of it. (We need a new contact person/coordinator – anyone??)

 

If you’re interested to see how other schools put on their Fairs, and what parents at other schools do, the Fete Season is underway!

 

·      Sunday 10 November, 10am – 4pm

o   North Fitzroy Primary, Fergie St North Fitzroy

·      Sunday 17 November, 10am – 4pm

o   Princes Hill Primary, Pigdon St Princes Hill

 

·      Saturday 23 November, 10am – 4pm

o   Clifton Hill Primary, Gold St Clifton Hill

 

·      Saturday 30 November, 12noon – 5pm

o   Brunswick South Primary, Brunswick Rd East Brunswick

 

We’re always open to suggestions so please write down any ideas you have about what you see and bring them with you to a Spring Fair planning meeting in first term next year – or email them tocollingwoodcollegespringfair@gmail.com

 

Have fun!

 

And finally…

This was my last Fair as coordinator and I look forward to simply being on the committee next year!

I’ve found coordinating the Fair to be very rewarding. I’ve met lots of wonderful and interesting people and have made new friends. It’s an incredibly positive thing to do and I highly recommend getting involved.

I believe that the role needs to rotate so that the Fair continues to evolve and people don’t get burned out. I also believe that whoever puts their hand up needs to be supported by a network of volunteers who look after different areas of the Fair.

This year we didn’t have a treasurer, an equipment logistics manager or people to manage the western oval or big marquee – and it showed a bit.

For example, there were problems with power, queues and ride times on the western oval – as well as people in the queue not getting a turn at the end of the day despite waiting for a long time. We might have been able to sort some of those problems out if we had someone to check on the oval every once and a while throughout the day.  Without a treasurer, we had no one to monitor expenditure and make sure that purchases were within the Department guidelines.  The loud music in the big marquee at the end of the day would have been avoided if someone had taken on the small job of managing the marquee and bookings.

In themselves they’re not big jobs but they do have some responsibility and I think that our parent community worries about being over-committed.

Now that we’ve finally heard back from the Department and the Parents Association’s charter is in the process of being ratified, next year we’ll have the support of a fully-fledged Parents Association. Hopefully with their help, we can overcome some of these issues.

Part of the debriefing process is to work out where the Fair sits as a community event and to determine the key roles – of parents as well as the school – to ensure that our volunteers – parents and staff – have the support they need.

 

There was so much work done over the last few months and I’d like to take a moment to say thank you.

So many people offered their support and the number of people who put their hands up to help co-ordinate stalls and do extra work was fantastic.

There are so many people to thank but I’d like to say a special thank you to Mary Gardiner (S10).

Mary organized the Fair for many years and has been a tremendous support for me over the last three years. She’s been stepping back as official coordinator but she’s been there in the background not taking credit for the all work she does. She does it with such passion and generosity of spirit – from donations of bread and auction items to wheeling and dealing on sausage prices to cooking breakfast, cleaning the Parents Kitchen, reminding me of all the things to be done and finding people to fill holes in rosters – she’s amazing. We’re all very lucky to have her.

So thank you Mary, I couldn’t have done it without you. You’ve set a wonderful example and I hope I can do something similar for the people who volunteer next year.

Again, thank you to everyone for all of your hard work, lots of people put their hands up this year and I’m very grateful. It’s been a great pleasure to work with you all. See you Friday!

 

Kind regards,

Tina (R3)

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