Community Fair – Guidelines for Purchases for 2015

For those who are unable to source donations for items needed for the Fair. Here are the guidelines for purchases:

Collingwood College Community Fair 2015

GUIDELINES FOR PURCHASES

Our priority in running the Community Fair is to keep our expenses low by always asking for donations. Where food and materials can not be donated, purchases can be made with the approval of the Fair Coordinators.

PROCEDURE FOR MAKING PURCHASES:

  1. All purchases must be pre-approved and recorded by the nominated Fair Coordinator/s
  2. The supplier should have an account with the school, please check with the school’s office or the supplier
  3. If they don’t have an account, please ask the business to forward the paperwork to the school office (or take it yourself if you’re in a hurry)
  4. Purchases can only be made using a Purchase Order signed by a Fair Coordinator and by the Principal or deputy
  5. The Purchase Order book is at the office, please ask for help to fill it out if you need and explain that it is a purchase for the Fair
  6. The Fair Coordinator and the Principal (or deputy) will sign the Purchase Order, this may not happen immediately. Please talk to Anne at the school office if it is urgent (there are processes in place)
  7. Take the signed Purchase Order to the supplier and collect the purchases
  8. Parents will only be reimbursed for expenses in special circumstances e.g. op-shop purchases where obtaining a Purchase Order is not practical. Note that all purchases must still be pre-approved by the Fair Coordinator/s listed below.

Key Contacts 2015:

Fair Coordinator – Yuki Cameron  0414 489 814  fundraisingcollingwood@gmail.com

Office (Accounts) – Anne Brown 9417 6681 brown.anne.a@edumail.vic.gov.au

Principal – Dale Perichon 9412 7701 perichon.dale.d@edumail.vic.gov.au

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