Facility Hire

Community access to facilities has been a feature of Collingwood College since its inception.

Meetings and conferences by a wide variety of organisations are held regularly at the College. The Gymnasium and performing arts complex are often in use during evenings and on weekends.

There are venues suitable for school productions, concerts, meetings and other gatherings. Facilities are used frequently by local sporting clubs, community groups and educational organisations.

College classrooms are used extensively for language schools, the largest being the Victorian School of Languages, which operates on Saturday mornings.

The College’s close proximity to the city and all forms of public transport make it an ideal venue.

Performing arts facilities

Within the performing arts complex there is a dance/drama studio and a theatre.

The College theatre is fully equipped for stage performances and has tiered seating to a capacity of 270. The theatre is extensively used for productions, musical performances and assemblies.

Audio equipment either side of stage or from the booth are provided. Technical equipment is user friendly. Technicians are available if needed.

The extensive backstage areas have storage, (some lockable) dressing rooms, both male and female with showers and toilets.

The Dance Studio has a mirrored wall, adjustable ballet bars and sprung wooden floor. It’s close proximity to the Theatre make it an ideal large dressing room for major productions.

Gymnasiums and sporting facilities

The College has two gymnasiums that have facilities for many different sports including basketball, netball, volleyball, badminton, indoor hockey and soccer.

The larger of the two gymnasiums measures 33m x 22.5m and the second court is 25m x 15m. The facility has its own weights room and toilet /shower area.

Outside playing fields consist of a soccer field to the west and a football and netball/basketball area at the front of the school to the east.

Hiring charges and procedures

CHARGES FOR 2016

The College continues to provide services to the community at reasonable rates. Due to the continued increase in Caretakers and Cleaners costs, the rate will increase in 2016. Please note the new fees. The College is aware of community use of the facilities and has maintained the rate at highly competitive prices.

Queries regarding the rental should be directed to Kylie Lawson  9412 6681.

PUBLIC HOLIDAYS  The College will remain closed on all public holidays.

PUBLIC LIABILITY. The Education Departments public risk cover is for school use and hours only. As in the past an additional charge for all hirers will be levied unless proof of public risk cover is given upon application.

Public Liability Levy                  

Continuous Use                   $139.00

 3 day period                        $47.00

CANCELLATION FEE In 2016 a cancellation fee of 20% or $20 whichever is the higher amount per venue, (except Theatre) will be enforced once again for bookings cancelled less than 48 hours in advance.

ACCOUNTING FEE of $10 per month will be incurred for any accounts overdue more than 30 days.

BOOKING FEE Theatre only: A booking fee of $100 per weekend day booking will be continued for 2016. This fee is non refundable. Confirmation of any booking must be made within 7 days of inquiry with appropriate booking fee paid.

THEATRE FEES The performance cost of $667 is based on usage from either 12pm – 5pm or 6pm – 11pm. Theatre patrons please note that any access to the theatre for set building, lighting and set up will be charged for. We do not charge for lay over days but in the interest of all organisations, access to the stage must be made available during broken seasons. Clear stage is required at the end of each weekend session.

THEATRE DRESSING ROOMS Please note that many hirers use additional rooms such as the Dance Studio as dressing rooms. These are not considered part of the Theatre and will be billed separately. There are both male and female dressing rooms with toilet and shower facilities adjacent to the Theatre. They are designed for 8 – 10 people. These are the only rooms included in the theatre price.

CLEANING In most cases basic cleaning is included in the cost of hire. Should excessive cleaning be required an additional charge will be levied by the College at the rate of $73.00 incl per hour to recover the additional cost.

CARETAKERS  All caretakers carry a Mobile Phone which is linked to a message service when the caretaker is in an area that cannot be contactable. Please note caretakers are only available after school hours.

PHONE NUMBERS:           Office                         9417 6681

                                                   Fax                              9416 1279

                                                  Caretakers Mobile  0413 754 063

SECURITY STAFF  The College has used a security firm for Theatre bookings in the past few years. It has proved successful as the stationary guard has been able to help patrons with parking, directions and has advised people who have left valuables in car or who have not locked their vehicle. Should you wish to use this service the College can arrange this service to you at an additional cost. Note minimum 4 hour period is required.

Please inquire when making a booking.

EQUIPMENT REQUIREMENTS  It should be noted that the caretakers will only provide the equipment that has been requested and recorded in the booking book at the time of hiring. Caretakers are not empowered to provide any other equipment without prior authorisation. Please when making a booking, or prior to commencement date have your requests for additional equipment made known to the Supervisor. Equipment other than that normally provided in the facilities will incur a nominal fee of $20 incl per session.

Should you require any further information please do not hesitate in contacting Kylie Lawson at the College on  9412 6681  9am – 3pm.
Please return the necessary booking forms to me as soon as possible so we can give you your first preference in booking times and venues.

CHARGES FOR 2016

The College continues to provide services to the community at reasonable rates. The College has reviewed rental rates and this increase is due to rising costs of staff and utilities as well as a 2% Security Levy.

Basic room Hire     $24.00 incl per hour                     

Educational Hire     $ 13.00 incl per hour        

$ 10.00 incl per hour           (more than 10 rooms per week )

Dance Studio            $31.00 incl per hour          ( casual $35.00 incl per hour )

Large Gym                $50.00 incl per hour          ( casual $54.00 incl per hour)

Small Gym                $39.00 incl per hour          ( casual $45.00 incl per hour)

 

PLEASE NOTE THERE IS A MINIMUM CHARGE OF $26.50 + GST PER HOUR FOR ANY USAGE & $56.50 + GST FOR SOLE USAGE

 

THEATRE FEES FOR 2016

Rehearsal fees         $88.00 incl per hour

Performance            $667.00 incl             12pm – 5pm or 6pm- 11pm

                                     $773.00 incl             9am – 5pm or 3pm – 11pm

                                    $798.00 incl             12noon – 11pm

                                    $939.00 incl       9am – 11pm

                                    After 11pm $90.00 incl per hour.

 

Local Community / School Groups – The College continues to provide it’s venues to non profit local organisations and local schools at a reduced rate. The rate is set at the minimum hire rate for each venue and is available during the week prior to 6pm.  Due to costs of caretaking during weekends it is unlikely, unless other venues are used that this rate can apply.

All rates currently being charged for long term hirers will also rise in line with the above increases.

Bookings

Bookings can be made via email or phone 9417 6681.

Kylie Lawson

Collingwood College

Office  9417 6681

Fax      9416 1279

Email hire@collingwood.vic.edu.au

Please note Theatre includes Theatre dressing rooms only.

Dance studio is an additional cost if required.

Confirmation is sent in writing and the College Guarantee form is completed prior to usage

Bookings continue over school holidays (other than Dec/ Jan period). The school is closed on public holidays.

 

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